Job Description

Assistant Vice President for Facilities

POSITION SUMMARY:

The Assistant Vice President for Facilities & Maintenance (AVP-FM) provides leadership and operational oversight for Harvey Mudd College’s Facilities and Maintenance Division. This position is responsible for managing a broad portfolio of services including Facilities Operations, Grounds Services, Custodial Services, Mailroom Operations, Plant

Operations, and Facilities Capital Projects.

In addition, the AVP-FM acts as the primary liaison between the Office of Facilities and Maintenance and The Claremont Colleges Campus Safety.

Reporting directly to the Senior Vice President and Chief Operating Officer (SVP-COO), the AVP-FM plays a vital role on the Campus Operations Leadership Team (COLT) and collaborates closely with the SVP-COO and Plant Engineer/Director of Maintenance and Projects (PEDMP) to support the Trustee Physical Plant and Campus Planning Committee.

DUTIES AND RESPONSIBILITIES:

• Provide direction and coordination for all Facilities & Maintenance units, including Facilities Operations, Grounds Services, Custodial Services, Mailroom Operations, Plant Operations, and Facilities Capital Projects.
• Set departmental goals that align with the College’s mission, sustainability commitments, and service excellence standards.
• Foster a responsive, customer-focused environment that emphasizes timely, professional service delivery.
• Promote a culture of accountability, ensuring that all units maintain strong quality control standards and demonstrate a consistent sense of urgency in addressing the needs of faculty, students, staff, and other campus stakeholders.
• Assess operational performance, staffing levels, and compliance to ensure consistent quality across all units.
• Work closely with department supervisors to promote staff development, coaching, and performance management.
• The AVP-FM will lead and integrate a wide range of campus operations and event support functions that are critical to both daily operations and special programs.
• Supervise the Facilities Use and Administrative Coordinator, who manages campus room reservations, conference scheduling, parking inquiries, COI documentation, and serves as a primary contact for internal and external constituents coordinating campus events.
• Oversee the College’s annual summer conference operations, ensuring logistical readiness and service excellence.
• Supervise the Facilities Operations Assistant Manager, who processes departmental invoices, supports general administrative and operational tasks, supervises student workers, and prepares billing for HMC motor pool usage.
• Supervise the Administrative and Access Coordinator, who manages all aspects of key and card access systems, coordinates visitor check-ins, oversees summer housing assignments and billing, and supports emergency preparedness efforts and campus event logistics.
• Together, these functions ensure that the AVP-FM’s portfolio supports seamless daily operations, fosters community engagement, and contributes to a safe, welcoming, and well-maintained campus environment.
• Supervise the Grounds Services Manager in maintaining high-quality landscaping, tree care, irrigation, and outdoor conservation.
• Promote sustainable practices such as composting, water-saving technologies, and responsible green waste disposal.
• Oversee seasonal maintenance scheduling, staff training, and vendor coordination for outdoor assets and lighting.
• Support efforts that enhance ecological stewardship and align with the College’s sustainability goals.
• Supervise the Mail and Custodial Services Manager, as well as the broader custodial leadership team.
• Ensure consistent delivery of high-quality cleaning, sanitation, and building hygiene programs across all campus facilities.
• Monitor implementation of safety protocols, chemical handling training, and emergency response preparedness.
• Lead efforts to improve recycling, utility conservation, and indoor environmental quality.
• Provide high-level oversight of mailroom operations, ensuring compliance with postal regulations and responsiveness to campus needs.
• Supervise the Plant Engineer and Director of Maintenance and Projects (PEDMP), who oversees building systems, Central Plant operations, and maintenance workflows.
• Provide leadership for project management related to renovations and alterations under $1 million, ensuring timely, budget-conscious execution in collaboration with architects, contractors, and stakeholders.
• Oversee the College’s Renewal and Replacement Reserve (RRR) Program in partnership with the PEDMP and Assistant Treasurer and Financial Analyst.
• Under the guidance of the SVP-COO, manage large-scale capital project planning including budgeting, design, contractor selection, quality control, and consultant coordination.
• In collaboration with the SVP-COO and PEDMP, champion campus sustainability initiatives, green building practices, and healthy building standards that promote occupant well-being, indoor environmental quality, and overall building performance.
• Guide implementation of Green Fund-supported projects and partner with the Sustainability Committee on broader institutional goals, ensuring alignment with both environmental and human health objectives.
• Stay informed on emerging technologies, healthy building certifications (such as WELL and Fitwel), industry trends, and regulatory incentives that support energy efficiency, environmental responsibility, and the creation of healthier indoor environments.
• Ensure compliance with all applicable codes, laws, and regulations, including building safety, hazardous materials, and mechanical systems.
• Serve as liaison to local, state, and federal agencies as directed by the SVP-COO.
• Collaborate with the Risk Management and Legal Affairs Team (RML) to support their work on emergency preparedness, safety training, and risk mitigation strategies.
• Partner with the Director of Risk Management and Business Services in the documentation and continuous improvement of Facilities & Maintenance standard operating procedures (SOPs).
• Develop and manage departmental budgets related to staffing, operations, capital improvements, and contracted services.
• Track expenditures and ensure financial accountability across facilities units.
• Identify opportunities for cost-effective operations that maintain or exceed service expectations.
• Build strong, collaborative relationships across campus departments to understand, prioritize, and address facilities-related needs.
• Maintain productive vendor partnerships and consortial collaboration with The Claremont Colleges Services (TCCS) Central Facilities Services to ensure the delivery of high-quality contracted services.
• Serve as Harvey Mudd College’s primary representative to The Claremont Colleges (TCC) Facilities Management Committee (FMC), actively contributing to shared planning and resource coordination.
• Participate regularly in the monthly Technology, Facilities, and Operations (TFFO) meetings and work in close partnership with the Chief Information Officer (CIO)/Vice President for Computing and Information Services to ensure effective coordination between Facilities & Maintenance and CIS. Collaborate on shared infrastructure, systems, and operational goals to align initiatives and deliver integrated support for the College’s mission.
• Serve as the primary liaison to The Claremont Colleges Services (TCCS) Campus Safety, ensuring effective communication and coordination on matters related to campus security.
• Oversee the campus security camera system, including the monitoring, maintenance, and functionality of all surveillance equipment. Evaluate campus needs and make recommendations for the installation of additional cameras to enhance safety and coverage.
• Coordinate with TCCS Campus Safety regarding their monitoring of campus camera feeds and ensure mutual understanding of protocols and response procedures.
• Arrange for supplemental security staffing as needed for campus events, construction projects, or any situations requiring enhanced protective measures.
• Ensure availability and coordination for after-hours emergencies related to facilities operations.
• At the direction of the SVP-COO, represent the Facilities division on college committees and contribute to campus-wide strategic initiatives.
• Perform other duties as assigned by the Senior Vice President and Chief Operating Officer.

REQUIRED QUALIFICATIONS:

• Bachelor’s degree in Engineering, Facilities Management, Construction Management, or a related field.
• At least 10 years of progressively responsible experience in facilities operations or capital project management, including supervisory experience.
• Demonstrated success managing complex, multi-functional teams across maintenance, custodial, and grounds services.
• Proven leadership skills and ability to direct cross-functional operations.
• Strong working knowledge of building systems, mechanical/electrical/plumbing (MEP), and sustainability initiatives.
• Experience managing capital projects and long-term facilities planning.
• Proficiency with facilities software, project tracking tools, and standard office systems.
• Ability to work in active physical environments, including mechanical rooms and outdoor spaces.
• Flexibility for on-call responsibilities and emergency response.
• Excellent communication skills with a wide range of stakeholders.
• Strong interpersonal abilities with diplomacy and discretion.

Salary Range: $180,000.00 - $190,000.00 annually, based on experience and qualifications.

Regular office hours are 8:00 a.m. to 5:00 p.m. However, days and hours may vary due to the needs of the department or the College.

This is an exempt, full-time, benefits-eligible position.

This position reports to the Senior Vice President and Chief Operating Officer.

Additional Information: 

To review the complete Job description and apply, please visit the hmc.edu website by clicking here. 

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