Job Description

Events Project Manager Location: Kansas City Who We Are: We design places where people love to be together. Populous is a global design firm that began with a singular focus: to draw people together around the things they love, through experiences that capture all the senses, amplifying the atmosphere of excitement and pure joy shared in human moments. We've designed and delivered some of the world's most memorable civic, sports and entertainment buildings, from iconic stadia to ground-breaking live music venues. Populous is where architects and designers of all kinds create moments bigger than ourselves. We offer the best of both worlds: the resources and impact of the design giants and the tightly knit atmosphere and growth opportunities of smaller firms. What We Offer: Professional & Personal Development Programs + Summer Hours + Hybrid Schedule + On-Site Gym + Paid Architect Licensure & Certifications Exams + Wedding Pay + Charitable Match Program + Market Leading Wellness Health and Welfare Benefits. Who We Are Looking For: We are seeking an experienced Event Project Manager to lead the planning, execution, and finalization of multiple concurrent events. They will provide strategy, comprehensive project management, and budget management as the primary on-site project leader. The preferred candidate has superior ability to coordinate and manage multiple complex projects simultaneously in a fast-paced environment. What Your Day Could Consist Of: Strategic Planning and Development Collaborate with clients and stakeholders to define event goals, objectives, and audiences. Lead strategy and theme development and produce detailed proposals and project materials for new and existing clients. End-to-End Project Management Oversee the full event lifecycle from planning to post-event analysis. Lead cross-functional teams, manage schedules and timelines, and use tools like SmartSheet to track progress, assess risks, and report status. Serve as the primary decision-maker, ensuring successful delivery of all deliverables. Budget Ownership & Financial Oversight Manage event budgets, ensuring cost-effectiveness and profitability. Negotiate contracts with venues and vendors and oversee invoicing and payment processing. Vendor and Stakeholder Management Build and manage strong vendor relationships, oversee contracts and documentation, and coordinate communication between internal teams, vendors, and event stakeholders. Logistics and Operations Leadership Coordinate logistics-transportation, accommodation, scheduling, setup, and teardown. Plan delivery operations and load-in/out. Provide on-site leadership as main contact for smooth execution and problem-solving. Team Leadership & Collaboration Lead and mentor event design staff and project teams, guiding the creation of design materials and ensuring deliverables meet high-quality standards. Foster a collaborative and productive environment among all internal and external stakeholders. Risk Management & Problem Solving Identify risks early and develop contingency plans to mitigate and resolve issues during planning and execution. Post-Event Evaluation Conduct post-event analysis and gather feedback to evaluate success. Prepare detailed reports to guide future planning and improvements. Requirements For Success: Proficiency in project management software and tools (e.g. Smartsheet) and advanced understanding of MS Office, particularly Excel (including database relationships). Exceptional organizational skills and a proven track record of efficient time management across multiple projects. Superior ability to coordinate, manage, and prioritize multiple complex projects simultaneously in a fast-paced environment. Excellent written and verbal communication skills, with the ability to articulate needs, visions, and deadlines clearly and professionally to diverse audiences, including senior executives, clients, and vendors. Strong negotiation and contract management skills. High technical acumen and quick adaptability to new software, platforms, and technologies. Proven ability to be flexible, adaptable, and maintain composure when managing shifting priorities, project requirements, demands, and timelines. Strong problem-solving skills with the ability to think critically and make quick decisions under pressure. Ability to work effectively both independently and in a team-oriented, collaborative leadership capacity. Demonstrated ability to identify areas for process improvement and take initiative to implement solutions that enhance efficiency and effectiveness. Essential Qualifications: Proven, significant experience in managing events from conception to successful completion, with a strong portfolio of diverse events. Demonstrated expertise in event-related project management methodologies and principles. Additional Details: Requires willingness and ability to travel and work overtime hours, including evenings and weekends, as dictated by event schedules and requirements. Populous offers a competitive salary and bonus packages. We strive to offer our staff the best benefits package in the industry, at the lowest cost to employees, including medical, dental and vision coverage, 401k, FSA/HSA, paid time off and continuing education benefits. Populous is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, religion, color, national origin, sex, age, genetic information, sexual orientation, veteran status, disability status, or any other characteristic protected under applicable federal, state, or local laws. No. 1 Most Innovative Company in Architecture by Fast Company No. 1 Firm in Cultural on Interior Design magazine's Top 100 Giants No. 1 Architecture Firm in Cultural Facilities by BD+C No. 1 Architecture Firm in Convention Centers by BD+C No. 1 Architecture Firm in Performing Arts and Concert Venues by BD+C Find us here - Instagram: @WeArePopulous X: @Populous Populous Inc

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