Job Description

Reporting to the Director of Archives & Records Management, the Digital Archivist holds primary responsibility for the implementation and maintenance of all systems used by the Arthur H. Aufses, Jr., MD Archives, including: the archives management system, Access to Memory (AtoM); the digital preservation systems, Archivematica and BitCurator; web archiving system, Archive-It; and any additional systems that may be adopted. The Digital Archivist is the Archives’ primary resource for the curation, management, and preservation of digitized and born-digital archival material. This role collaborates within the Archives and Records Management team and across all Scholarly & Research Technologies units. This position also provides reference and outreach support services for Aufses Archives collections. Completes other projects as assigned by the Director of Archives. 

This is a hybrid position, with a requirement to be on-site three days a week.

Digital Archives:

• Ingest and manage large born-digital and digitized record sets into Digital Preservation and Storage Environment (Archivematica and Azure) and initiate creation of access copies where appropriate to the Archives catalog. 
• Manage web archives using Archive-It, including adding new seeds, testing crawls, scheduling repeating crawls, creating metadata, and performing quality assurance. 
• Maintain relationships with outside vendors to support software and subscriptions, such as Archivematica, AtoM, BitCurator, and Archive-It.
• Assist Archives staff with procedures relating to the transfer, arrangement, and description of digital material.
• Process, arrange, and describe digital archival material in accordance with professional best practices, including all levels and forms of description. Maintain documentation of said practices for adoption and use by the Archives.
• Advise on the creation, management, and preservation of digital surrogates of print, image, audio, and video material in accordance with Archives policies and best practices.
• Maintain up-to-date knowledge of trends in archival management related to the preservation, access, organization and digitization of source materials, including metadata schemas, digital media processes, archival management systems (such as AtoM), and open access initiatives. 
• With the Director of Archives research, pilot, and implement special digital projects as they arise.
• With the Director of Archives, advise and assist donors in pre-custodial activities to appraise and safely transfer digital collections.
• Serve as the Archives representative at digital archives professional communities, events, and discourse.

Administration of Archives Systems:

• Administer and maintain the Archives digital discovery and preservation systems: including ingest of descriptive records; maintaining name, subject, and genre authorities; and the creation and maintenance of appropriate policies and procedures.
• Maintain and update the Archives web presence with the Director of Archives.
• Continually evaluate Archives metadata and digital objects for ongoing migration and clean-up activities, looking for opportunities for improved metadata management.

Reference Services:

• Serve as initial contact in responding to reference requests related to the history of Mount Sinai and the contents of the Mount Sinai Archives. Coordinate with Director of Archives and Associate Archivist for ongoing reference support.
• Maintain access to MSHS policies from legacy policy management system (Liferay), including providing reference to risk management team. 
• Provide education about and advocacy for the Archives catalog to the broader Mount Sinai community.
• Participate in outreach activities, including researching and curating exhibits (in collaboration with Archives team), creating lobby slides, and writing blog posts.

Operational Support:

• Assist in the planning processes for the Archives Division.
• Propose and manage special projects, such as internships, grants, partnerships, etc.
• Contribute to the review and maintenance of policies and procedures.
• Inform and provide guidance in advance of any necessary changes to vendor services and relationships.
• Other duties as assigned.

• ALA-accredited Master’s Degree in Library, Information Science, or a related field with a concentration in Archives, Digital Preservation, or Records Administration.
• 1-3 years’ experience processing archival collections.
• 1-3 years’ experience with an archival technologies and tools related to appraising, accessioning, processing, preserving, and providing access to born digital archives. AtoM, Archivematica, and BitCurator experience is most desirable, but alternative platforms (e.g. ArchivesSpace, Preservica) are also acceptable. If not previously experienced with systems, the Digital Archivist is responsible for familiarizing themselves with its documentation and administration.
• Experience with successful project management including demonstrated ability to set priorities and deadlines.
• Commitment to and understanding of ethical, sensitive, and inclusive description practices.
• Basic experience in at least one scripting language (ideally Python), sufficient to carry out batch data clean-up and digital processing workflows, or willingness to learn. 
• Familiarity with standard library and archival metadata schemas (DACS/EAD, Dublin Core, METS, PREMIS).

Desired Knowledge, Skills, and Abilities 

• Functional understanding of privacy and sensitivity regulations and standards, e.g. FERPA, HIPAA, or institution specific restrictions
• Digital Archives Specialist Certificate from the Society of American Archivists
• Familiarity with ePadd or other email preservation and discovery tools
• Comfort using basic command line to perform software tasks.
• Experience with database and project management software.
• Familiarity with HTML markup, sufficient to maintain the Archives web presence.

Physical Demands

• This is primarily a sedentary job involving extensive use of desktop computers. Occasional travel required to attend meetings and programs.
  

General Skills                                                                                                  

• Excellent oral and written communication, organizational, and planning skills.
• Excellent interpersonal skills, with ability to work independently and collaboratively as a member of a team.
• Possess the ability to work with staff from all levels of the organization.
• Excellent analytical, problem-solving, and decision-making skills.
• Excellent ability to multi-task, keeping priorities aligned.
• Excellent customer service and support skills.

Non-Bargaining Unit, 876 - Levy Library - ISM, Icahn School of Medicine

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.

Compensation

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $74500 - $111805 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

Job Tags

Similar Jobs