Job Description

Why is This a Great Opportunity?

This Part-Time Office Manager role offers a unique opportunity for a highly organized and proactive individual to take ownership of administrative operations while enjoying flexibility in their schedule. Perfect for someone seeking work-life balance, this role allows you to make a meaningful impact by streamlining processes, supporting a collaborative team, and maintaining a productive office environment. You’ll play a key role in ensuring the day-to-day operations run efficiently while working approximately 15–25 hours per week, with flexibility in days and hours worked.

Job Description:

The Part-Time Office Manager is responsible for overseeing and coordinating the administrative functions of the office. This includes supporting staff, managing vendors, ensuring supplies are stocked, maintaining records, and implementing organizational systems to enhance productivity. The role requires someone who is both hands-on and strategic, capable of managing details while contributing to the overall effectiveness of the team.

Key Responsibilities:

• Oversee daily office operations, including supplies management, vendor relations, and facility maintenance.

• Serve as a point of contact for internal staff, external vendors, and service providers.

• Maintain organized filing systems, both digital and physical, including confidential personnel and financial records.

• Support basic bookkeeping functions such as invoice processing, expense tracking, and coordinating with accountants or external payroll services.

• Schedule meetings, manage calendars, and coordinate logistics for team activities and events.

• Ensure compliance with office policies and assist with onboarding procedures for new hires.

• Perform general administrative duties such as mail distribution, data entry, document preparation, and correspondence.

Qualifications:

Required:

• High school diploma or equivalent.

• Minimum of 3 years of experience in an administrative, office management, or operations role.

• Excellent organizational and time-management skills.

• Strong interpersonal and communication abilities.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace.

• Self-motivated and able to work independently with minimal supervision.

Preferred:

• Associate’s or Bachelor’s degree in business, administration, or related field.

• Experience with basic bookkeeping software (e.g., QuickBooks, Xero).

• Familiarity with HR or payroll processes.

• Previous experience in a small office or nonprofit environment.

This role is ideal for someone who thrives in a structured yet flexible work setting and enjoys contributing to the smooth operation of a mission-driven or team-oriented organization.

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