Job Description

Job Title: Office Operations Coordinator

Location: 100% Onsite – Hartford, CT

Job Type: Direct Hire

Salary: $50,000 annually

Schedule: 37.5 hours per week | Monday–Friday, 8:30 AM–5:00 PM

Benefits: Health insurance, PTO, paid holidays, 401(k) eligibility

Position Overview:

The Office Operations Coordinator will work closely with the Director of Administration to ensure the smooth daily operations of the Hartford office. This role is responsible for facilities support, office services, hospitality, basic technology assistance, and general administrative support. As a central point of contact for staff needs, the Coordinator must be resourceful, approachable, and proactive, with a customer-service mindset and the ability to confidently manage multiple tasks independently.

This is a hands-on, onsite role in a professional legal environment, offering variety and visibility across departments.

Key Responsibilities:

• Oversee daily office functions including facilities, hospitality, supply ordering, and general office services.
• Provide light IT support such as setting up Zoom calls, assisting with basic computer hardware and software issues, and managing peripheral equipment (monitors, keyboards, projectors).
• Maintain mailroom operations including incoming/outgoing mail, courier runs, and internal mail distribution.
• Coordinate conference room and meeting setups including AV equipment and hospitality arrangements.
• Act as a secondary contact for building management and monitor facility maintenance.
• Serve as a backup receptionist and assist with front desk coverage as needed.
• Support remote legal staff with administrative tasks such as printing, scanning, shipping, and file uploads.
• Regularly walk through the office to check on needs and maintain open communication with staff.
• Assist in planning and executing occasional special events or meetings for clients and internal departments.
• Maintain office supplies, ensure copiers and printers are stocked, and manage vendor relationships.
• Perform all other administrative and support duties as assigned.

Qualifications:

Minimum Requirements:

• Prior experience in an office, administrative, customer service, or support role
• Strong communication and interpersonal skills
• Confident and self-sufficient with a “how can I help?” attitude
• Basic technical aptitude and willingness to troubleshoot minor IT issues
• Ability to lift up to 50 lbs occasionally (e.g., FedEx boxes or equipment, with handtruck available)
• Must successfully pass a background check and conflicts check

Preferred:

• Familiarity with professional office environments (legal industry experience not required)
• Prior exposure to facilities or office services tasks
• Experience with hospitality, receptionist, or mailroom duties

Ideal Candidate Traits:

• Friendly, approachable, and dependable
• Proactive with a sense of ownership
• Comfortable working both independently and collaboratively
• Calm under pressure and solution-oriented
• Willing to jump in wherever needed and adapt to a dynamic environment

This is a great opportunity for someone who enjoys variety in their workday and thrives in a supportive, professional office environment.

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